OEI Course Design Academy – Get your class on the Course Exchange


Don’t Delay! Act Now! Time is running out for getting courses “exchange ready” for fall – not to mention summer! I encourage you to take a look at this timetable for Spring 2018 Course Design Academy:

Faculty Information Meeting 
(Link to Register)

Course Submission Form
(Link to Course Submission Form)

Interested instructors should register for an information meeting then follow up to get course(s) submitted by the due date.

As a reminder, steps to getting a course “review ready” include:

  *   Making a “Master Shell” copy of the most up-to-date version of the class in Canvas.

  *   Adding “info@onefortraining.org” to People in the course and assigning the role of Designer.

The complete Review Ready Checklist is pasted below for your convenience.

Finally, we have a lot of great information on Course Design Academy on our website, including quotes from instructors who have been through the process.

We look forward to working with them!

*Please note my new phone number below*

Autumn Bell
Chief Professional Development Officer
California Community Colleges’
Online Education Initiative (OEI)
Hosted by the Foothill-DeAnza District
Phone: (650) 949-7801


OEI Review Ready Checklist

Thank you for your interest in Course Review and in making your course available to students in the Online Course Exchange.  We have created this checklist to help you prepare your course for a timely and helpful review.

We encourage you to use this list as a personal reference. When all of the steps are done, please go to the Course Submission Form to complete the checklist form online and submit your course for review.

  • Make a copy of the most up-to-date version of your course in Canvas and name it using this convention:

(Example: MasterShell_MATH101_Bell)

At this time, we do not review live courses with students enrolled.

  • Add “info@onefortraining.org” to People in the Review Copy and assign the role of Designer.

At some colleges, permission to make course copies and add People are not turned on in Canvas. In that case, please contact your OEI Single Point of Contact or your college’s Canvas Administrator.

  • Be sure to publish:
    • The course.
    • All instructional content in the course (e.g. modules, pages, assignments, discussions, quizzes, etc.).

The Reviewers will be looking at your course from a student perspective, so anything you would make available to students should be available to the Reviewers.

  • Create a separate folder in your Files area called “Accessibility Review” and add any files/documents—Word, PDFs, PowerPoint decks—that are currently being used in your course (so we can check for accessibility).
  • Choose a Home Page in the Master Shell.
  • Add the welcome letter/email you normally send to students to the Announcements OR placed it in a welcome module where the review team can find it.
  • Include all, or at least a sampling, of your announcements for the review team to see.
  • Include your plan for instructor-initiated contact (Rubric item B2) in the syllabus and/or as a note to the review team.
  • Complete the online Publisher Content Inventory
  • Submit your course by completing the Course Submission Form.


Reviews Begin the week of:

Tuesday, March 20

10:00-11:00 am

Monday, March 26

By 5:00 pm

Monday, April 2

Thursday, April 5

10:00-11:00 am

Wednesday, April 11

By 5:00 pm

Monday, April 16

Monday, April 16

1:00-2:00 pm

Monday, April 23

By 5:00 pm

Monday, April 30

Tuesday, May 1

1:00-2:00 pm

Monday, May 7

By 5:00 pm

Monday, May 14

Friday, May 18

10:00-11:00 am

Thursday, May 24

By 5:00 pm

Monday, May 28


Canvas Quick Source Learning Guides FREE for WLAC Faculty!


This 6 page, tri-fold, full-color, guide is an invaluable resource for anyone who uses the Canvas Learning Management System! In a clear, user-friendly, format, it contains step-by-step instructions, shortcuts, and tips on how to use the basic features of Canvas.

Features include:

  • Setting Notification Preferences
  • Creating an Announcement
  • Assignment Types
  • Creating a Module
  • Uploading Files
  • Editing the Syllabus
  • And much more!

If you are West LA College faculty you can pick up your guide from the Distance Learning office or contact Eric Ichon at ichone@wlac.edu


Read the full story and watch the video here!

In this 9-minute video, SRJC Math faculty Dr. Jennifer Carlin-Goldberg shows how she uses Canvas Commons to import sample course shells with free OpenStax content produced by and aligned with the California Community Colleges Online Education Initiative’s course design standards.

Screen Shot 2018-03-02 at 9.13.31 AM

OEI Releases OER-Enabled Canvas Course Shells

OEI Releases OER-Enabled Canvas Course Shells

California Community Colleges Online Education InitiativeThe California Community Colleges (CCC) Online Education Initiative (OEI) is proud to announce the creation of 30 sample course shells with Open Educational Resources (OER) embedded directly into the OER-enabled Canvas course shells.

This grassroots project involved collaboration between instructional designers, librarians, faculty and OpenStax, a nonprofit educational technology initiative based at Rice University, Houston.

Newly released federal data shows that the number of college students enrolled in at least one online course continues to rise at U.S. institutions. Unfortunately, the Fixing the Broken Textbook Market Survey (2014) shows that 65 percent of students surveyed chose not to buy a textbook for their class due to high costs, and another 48 percent take fewer classes or choose a different class based on the textbook cost.

With this in mind, the OEI workgroup decided it was important to embed OER resources in each course shell.

“Adopting OER is a social justice issue,” said Dr. Barbara Illowsky, Chief Academic Officer for the OEI. “Students need access to their course materials on the first day of the class in order to be successful, not when their next paycheck or financial aid arrives.”

Designed by the OEI’s instructional designers, the course shells include a wealth of knowledge and innovative resources that can help faculty as they prepare to teach online. There are instructions for faculty on making their courses welcoming to students, creating captioned videos, and providing links to campus student services. There are instructions for students on how to navigate Canvas and how to be successful in the course.

“These shells will make using an open text even more convenient for faculty and students, thanks to the work of OpenStax adopters,” said Daniel Williamson, Managing Director of OpenStax. “We’re thrilled to see our books take on a life of their own. This kind of adaptation and enhancement is exactly what makes open educational resources so valuable. We’re looking forward to seeing how instructors take these course shells and adapt them to create materials that are perfect for their students.”

The 30 sample course shells are housed in Canvas Commons, and can be found using the following search terms: CCC, OEI, OpenStax, and OER. There is one blank so faculty can embed their own OER content. Each shell is WCAG 2.0 AA compliant and has a Creative Commons Attribution license with attribution to be given to the California Community Colleges Chancellor’s Office, funder of the OEI.

Andrea Hanstein is Director of Communications & Strategic Partnerships for
the California Community Colleges Online Education Initiative

OEI Course Design Academy

First, I want to thank all of you for your support of faculty participation in course review and the changes we’ve made over the last few years in response to faculty and reviewer feedback.

The feedback we recently received on the Course Design Academy concept was generally positive, but we did hear concerns from you and your faculty about the impact on faculty workload if course work and additional professional development activities were added to the process. In fact, what we have been told consistently is that the course review process itself is already a rigorous professional development experience that significantly impacts quality in the reviewed courses and other courses taught by the faculty completing it.

In response to your concerns, we are keeping the review process the same as it was last year, but with the important name change to Course Design Academy.

Why OEI Course Design Academy?

Peer Online Course Review (POCR) started in 2014.

Since then, we have added several elements: dedicated instructional design support, hands-on accessibility help, and the opportunity for faculty to connect with other online faculty to discuss best practices in online teaching.  

By renaming our process Course Design Academy, we better communicate all of the elements involved in aligning courses with the rubric. Through badges and certificates, we can also recognize the rigorous and rewarding professional development faculty complete as they work with other faculty, instructional designers, and accessibility specialists to enhance and strengthen their courses. 

What is OEI Course Design Academy?

As a participant in the Course Design Academy, faculty receive:

  • Confidential feedback and course design recommendations from fellow online faculty through peer online course review.
  • Support from a Canvas Course Design Specialist (CCDS) to assist with applying feedback and getting the most from the tools and features in Canvas.
  • Hands-on assistance, as needed, from Accessibility Specialists to make courses fully 508 compliant!
  • Badges awarded as they align their courses with each section of the OEI Course Design Rubric: Content Presentation, Interaction, Assessment, and Accessibility.

Upon completion, their work will be recognized with an Aligned Course Badge and a Course Design Academy certificate that show the course:

  • Is “exchange ready” and eligible to be offered through the Online Course Exchange.
  • Has met the CCC’s highest level of design standards of quality and accessibility to support online student success!

We have updated our @ONE web pages to reflect this update and clarify the features and benefits for participants. We invite you and your faculty to register for one of our upcoming information meetings:

  • Friday, February 9, 2018 from 3:30-4:30 pm
  • Thursday, February 20, 2018 from 9:00-10:00 am( )
  • Tuesday, March 6, 2018 from 3:00-4:00 pm

And if you have faculty ready to participate in Course Design Academy, you can refer them to our updated step-by-step guide and course submission form.

If you have questions, please let us know and thank you again for all you do to support us in our work with your faculty!

Autumn Bell

Chief Professional Development Officer

California Community Colleges’
Online Education Initiative (OEI)

Hosted by the Foothill-DeAnza District  

Phone: (650) 949-7801


Schedule a meeting with me: http://doodle.com/autumnbell 

OEI http://cccOnlineEd.org

@ONE http://onlinenetworkofeducators.org

Canvas Training Open District Wide

Faculty interested in Canvas training. By popular demand, Harbor College Distance Education will host an Online teaching with Canvas certification free to the first 10 Los Angeles College District employees. Introduction to Canvas (H.CANVAS_INTRO.8) Online Training Introduction to Teaching with Canvas Starts Tuesday, January 2nd 2018, ending Friday, January 29th, 2018. This is an @one certified Canvas course.  Both facilitators are certified by @one as trainers.  This course is 100% online.  There are no physical meetings.  Open to all District employees, Email reidmr@lahc.edu with your interest and your SIS user ID before December 29th, 2017.  After you respond, the first 10 will receive registration access and self-enrollment instructions. Michael Reid Distance Education Coordinator Los Angeles Harbor College(310) 233-4068